Administration Assistant – Private Capital – Taunton
Our well–established client is seeking an Administrative Assistant to join the Private Capital team to provide proactive and professional support to fee earners within the team.
Day to day, you'll be successful in this role by:
Based in our well–regarded Private Capital team, you will be supporting a busy team, working on a variety of tasks.
Your regular duties will include:
Opening, closing and archiving client filesScanning documents and correspondence (including incoming and outgoing post) into our document management systemBeing the first point of contact for clients and intermediaries and (taking messages, assisting with routine queries, arranging meetings etc.)Document production, including some audio typing.Copy typing emails, memos.Creating and updating Excel spreadsheetsProducing and editing of legal and other documentsEnsuring documents and records are stored appropriatelyKeeping filing and e–filing up to date and accessibleArranging payments in and out and transfers between accountsDiary and event management for the fee earners You will also be involved in other administrative/secretarial activities both for your fee earners and others as required, including helping other administrators and secretaries during busy periods, and to cover absences from work.
It is an integral part of this role that you comply with information security and all firm policies and procedures.
This role is right for you if:
Previous experience of working within a legal environment or administration role would be of benefit, but is not essential for this role. Full training will be given so this role may be of interest if you have recently left full time education. If you have a genuine interest in working within the legal sector providing key support to fee earners, co–workers and an excellent client experience, we would very much like to hear from you.
You will have excellent task management and communication skills to meet the needs and priorities of the team and the expectations of our clients.
This role will suit you if you like to prioritise your own workload, work closely to deadlines, and can work with minimum supervision and under pressure. You will need to demonstrate from experience that you are exceptionally organised and proactive, that you have a flexible 'can–do' attitude, and that you have the skills to work closely with various stakeholders and have direct contact with clients.
You will have excellent spelling and grammar. You will be proficient with the usual Microsoft packages, including Excel and PowerPoint skills and comfortable with learning new databases and other software packages. You will have quick and accurate keyboard skills.
You should be able to demonstrate a solid level of academic achievement, with a minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths.
We expect you to be someone who takes pride in your work and in providing a first–class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.
Finally, we are looking for someone who can demonstrate initiative and problem–solving skills and a willingness to learn and develop, which will help you thrive in this role.
What we can offer you:
A career at here will feel different to other law firms. We thrive on our individual differences and diversity because as a team, we are united by our shared values and mutual respect. Working with us you will feel empowered, valued and free to be yourself in a safe and supportive environment.
Our mission is to help you realise your full potential whilst maintaining a positive work–life balance. We provide a comprehensive learning and development programme and a range of wellbeing initiatives to support your career journey.
There's no doubt we expect the best from our people and even the occasional extra mile. In return, your dedication and commitment to the continued success of the firm will be rewarded with a comprehensive range of flexible benefits.
IF YOU ARE INTERESTED IN JOINING MY CLIENT, PLEASE SUBMIT YOUR CV AS DIRECTED TO KATIE MEARS FOR FURTHER INFORMATION.