Are you an experienced administrator, comfortable with financial and office management? If so, our client wants to hear from you.
Office Co-ordinator – Immediate Start
Sunbury on Thames, TW16 7DY
Salary £28,000 - £30,000 per annum
Please Note: Applicants must be eligible to work in the UK
Our client, a specialist in parking management systems, is looking for an Office Coordinator to oversee administration duties across all elements of the business.
They have an opening for immediate start, so ideally you will be experienced in a similar role, particularly in the office management of an engineering or manufacturing company. Financial experience is also an advantage.
The client is especially keen to talk to candidates with a strong accountancy skills, as tasks such as invoicing and stock control are essential for the position. Knowledge of Microsoft Excel is also crucial.
A “can do” attitude is crucial as they aim to grow the business whilst optimising current processes at the same time.
About the Office Coordinator role:
As Office Coordinator you will be reporting to the Managing Director, and will also support the Operations Manager and the Finance Manager.
Your responsibilities will cover the following, although you will need to demonstrate flexibility and the ability to prioritise effectively:
Customer Support and Operations
Together with other office staff, manning the Service desk by taking customer telephone calls and assigning technicians. At the same time, maintaining the fault log on Salesforce.
Preparing customer quotations for service and parts.
Managing maintenance agreements with customers.
Managing technician job sheets, time sheets and expenses.
Accounts Administration & Internal Support
Processing orders and keeping Order backlog up to date.
Issuing Sales invoices using Sage.
Raising Purchase Orders, approving and receiving invoices on the system.
Keeping Stock/Inventory book up to date in Sage.
Keeping various service/maintenance spreadsheets up to date as and when required by finance Manager to meet reporting deadlines.
Warehouse / Logistics (including packing and Despatch) and stock control
Dealing with customer enquiries for parts and service.
Managing Stock Control including ordering of parts to replenish stock.
Managing storage, packing and despatch of parts and consumables.
General Office/Office Management duties include:
Undertaking the contractual arrangements for company cars, insurance, telephones and computers.
Coordinating of Health and Safety documentation for customers and other organisations including completing applications for accreditations.
Arranging agreements for the boiler and air conditioning and maintenance agreements, cleaners and utility providers.
Managing travel and accommodation for staff and updating weekly diary.
Managing stationary, filing and general correspondence, liaising with courier companies as well as managing uniforms and PPE.
Skills and Experience required
Excellent written and oral communication skills.
Comfortable meeting deadlines.
Mathematical, administrative and organisational skills.
Strong attention to detail.
Minimum A -Level or equivalent qualification – some accounting education is essential.
Experience with Sage, Excel, Word.
Previous experience of working in finance and office management of an Engineering or manufacturing sector is desirable.
How to apply for the Office Coordinator role:
If you have the skills and experience required for this position, click “apply” today and check your inbox for an email providing more information on how to tailor your application and provide a cover letter or any supporting documents.
You must be eligible to work in the UK.
Other suitable skills and experience includes Administration, Administrator, Admin and Office, Business Operations, Office Coordinator Sunbury, Office Administration Roles Middlesex