Administration Support
Description : 24 Mar, 2023
Fantastic opportunity for a role in Administration Support!
Role Overview:
The role holder is accountable for ensuring consistency in the administrative processes and procedures delivered to support the assigned management team's requirements in delivering the priorities and objectives for CCT and TfL. The role holder will take appropriate decisions on day to day administration matters to ensure the provision and delivery of effective support.
Key Information:
Hourly Rate: GBP17.49 PAYELocation: Hybrid (Home/Blackfriars - occasional visits to Stratford)Start Date: ASAPHours: Full TimeContract Duration: 6 months Role Overview:
• To provide efficient and effective full administrative support to the management team, including the design, development and operation of administrative and information systems, research sources, files and document retrieval systems. Provide accurate diary management, comprehensive processing of incoming correspondence, and systematic filing.
• To undertake budget administration tasks and use SAP to support CCT activities e.g. placing of purchase orders for the provision of goods and services and management of associated financial data (i.e. procurement, finance).
• To organise and coordinate meetings, workshops and conferences including facilitating participant accommodation requests, coordinating audio visual requirements, ensuring meeting speakers are clear on agendas and ensure that attendees receive the agenda and materials in advance.
• To accurately maintain relevant online databases and systems highlighting areas for development.
• To provide proactive management and support to the function by tracking commitments and actions of assigned team and follow up with team members as required. Identify and escalate issues, risks and opportunities for improvement.
• For smooth and efficient general co-ordination and running of the office, including stationery ordering, distributing incoming mail and co-ordinating outgoing mail, liaison with facilities and IM.
• To provide regular updates and maintenance of the Directorate's area of the intranet site, shared drive and email address lists.
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