Position PMO Interface Leader Reporting to Regulatory and Supply Chain Manager Location Can be based from any CPP hub or spoke office Department Capital Programme and Procurement Reference Number 76535 Employment Period Permanent CiP/Bonus Level 3% Salary GBP64,497 + bonus + benefits Closing Date 10/04/2023 All applications will be reviewed after the closing date Job Purpose The PMO Interface Leader (PIL) interfaces between the Capital Programme delivery teams and the external directorates who finance, commission, receive and register those assets. This role enables the core CPP functions to focus on designing and delivering the capital programme safely, efficiently and on time. The purpose of the PIL role is to: provide certainty and clarity to the delivery teams over what schemes and assets they have been instructed to deliver; ensure all projects are correctly handed over to CPP for delivery, and subsequently initiated within CPP; ensure all assets are correctly registered in a timely manner; maintain 100% UKPN compliance to report all costs and volumes in line with our licence conditions; hold a mirror up to CPP performance against the regulatory contract. Dimensions The scope of the PIL role covers the APP and Connections programmes. Each PIL covers all schemes delivered in their core DNO region, although by exception they may take responsibility for certain schemes based in other DNOs. Based on 2023 budget, the combined APP and Connections programme is approximately GBP80m (direct cost) per year per DNO although this is forecast to increase during ED2. Principal Accountabilities Business Planning The PIL is accountable for owning the interface with Asset Management and Connections for the development of the portfolios future workload and shall follow the formal change control process to ensure alignment of sponsor driven and delivery driven changes across Directorates and a coordinated Portfolio plan. Coordinates between the regional DNO teams and the central Programme Management Office such that future workload, as confirmed by Asset Management and Connections, is baselined and appropriately updated. Project Initiation The PIL is accountable for initiating each project in their DNO, and keeping the delivery teams informed on the progress of project initiations through the process. Initiation occurs at the point where Capital Programme needs to start undertaking activities and incurring costs against a project (generally between Gate A and Gate B). Within the project initiation process, the PIL is responsible for ensuring that budget and governance is in place, before authorising release of the work order. The PIL is accountable for ensuring that all activities identified on the Project Initiation Checklist are completed (by others). They are also responsible for identifying the following information, based on their specialist knowledge of the project scope, project costs, and the regulatory framework including all Ofgem guidance: which RIGS lines the project maps to and the % cost split against each asset volumes the scheme will deliver (also identified to the ART Team / Network records) what HI / LI points the scheme will deliverThe PIL is responsible for ensuring that the above information is loaded into P6 as activity-linked milestones. Asset Registration The PIL is accountable for the registration of all assets delivered within their DNO. The PIL acts proactively to track planned and actual delivery dates of the assets using P6 milestone data, and manages influences others to ensure that all tasks are undertaken and assets are registered in a timely manner. After design is complete (after Gate C), the PIL ensures that details of the asset are passed by the project team to the ART team (for substation assets) or Netmap team (for linear assets). After the asset is delivered, the PIL obtains evidence from the Project Manager that it is shown on the relevant system (PowerOn or NetMap), and instructs the Project Data Controller (PDC) to switch the operation to complete. The PIL confirms that the asset milestone can be marked as actualised once written confirmation has been obtained from Asset Management Regulatory Reporting Manager. UCI performance reporting At each gate stage for APP schemes, the PIL provides the project teams with forecast UCI performance data, for inclusion within the Gate Paper. The PIL is accountable for ensuring that ongoing UCI performance reports are accurate and consistent with other data sources, including but not limited to: latest change control and interface meetings gate papers received SAP PPM Report PMR report (for Connections schemes) Monetised Risk reportWhere discrepancies exist between those data sources, the PIL is responsible for resolving those. The PIL communicates information on planned and actual UCI performance to programme and project teams. RIGS reporting The PIL is accountable for the 6 month, 9 month and 12 month (final submission) RIGS reporting cycles, providing the Strat & Reg team with the information they need to accurately report to Ofgem in full compliance with our licence obligations. This includes but is not limited to provision of: Asset volumes delivered WBS-RIGS mapping Commentary on 'cost no volume' tables and 'volume no cost' tables Staff Inductions Takes responsibility to ensure the induction and training of all new recruits and staff Skills, Qualifications and Experience: Critical skills are strong influencing and assertiveness skills, and attention to detail. Good networking, communication skills and customer focus are essential. Resilience, growth mindset and ability to adapt to changes both in internal ways of working, and external regulatory environment. Vision, commercial awareness and wider understanding of how activities contribute to wider UKPN strategic corporate objectives. Self-motivated and ability to work independently, and collaboratively with other PILs. Strong data analysis skills using Microsoft Excel. Understanding of Oracle controls suite and its capabilities. Ability to use PowerOn and NetMaps. Educated to degree level or equivalent workplace experience within a project management or contracting environment. Proven experience in working within a regulated business and understanding programme planning and control tools, project control systems and requirements. Scheduling, Asset Management drivers. Substantial experience of project controls or relevant experience within a project management or contracting environment. Experience and knowledge of contract management processes, including performance management, Change control, purchase to pay cycle, quality control