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Accounts Administrator and Admin Support
Description : 12 Mar, 2023
Brief Job Description
Accounts
You will be required to organise the accounts department which will include the following;
You will be required to report to the directors on a regular basis. Posting sales ledger and purchase ledger invoices Invoice maintenance contracts monthly Invoice completed jobs weekly Posting and banking cash receipts Bank reconciliation Prepare the account to trial balance for directors and external accountants Prepare the end of month directors reports and project financial updates Monthly job costing reports Engineers expenses General maintenance of company records Sage 50 Accounts Management Credit control – chasing payments from clients Invoice queries Petty cash control Quarterly VAT return Manage sub-contractor accounts CIS deductions & payments Company year end reporting (August) Keep the accounts filing up to date on a regular basis (at least once a week) Ensure everything is clearly dated and job numbered
Admin Support
You will be required to assist in managing maintenance contracts Assist to organize and manage the labour to carry out reactive, planned preventative maintenance and recharge works, utilising the current systems. Liaise with engineers daily to ensure their schedule is running efficiently. Ensure that all engineers complete paperwork as required. Ensure that all engineer’s vehicles are kept in line with company policy. Ensure that all jobs are completed to the standard set by Hoveair ensuring the information is as accurate as possible and all section of the job sheet have been completed Ensure regular tool box talks are completed and fulfilled with all engineers. Ensure that the ladders are inspected regularly and ladder log is kept up to date. Order materials and raise the associated purchase orders and ensure each job is invoiced accordingly. Compile and forward maintenance reports to the clients. Ensure the filing (manual and electronic) is kept up to date on a regular basis. Keep customer details and job statuses up to date on the system. Assist in managing the maintenance contracts on the system Ensure that all PDA reports are sent to the engineers and received back
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