Our client based in Dartford is seeking a full time HR Administrator.
Duties:Reporting to the Head of HR, the HR Administrator's duties involve a wide range of support activities inside our HR deprtment, including coordinating meetings, maintaining our employee database, posting job adverts and collating data to support payroll administration. The HR Administrator acts as the liaison between HR and employees, ensuring munication and prompt resolution of requests and questions. You will also assist in creating and maintaining policies, processes and documents.Key areas of responsibility:
Assist with day to day operations of the HR functions and dutiesProvide clerical and administrative support to the HR functionCompile and update employee records (hard and soft copies)Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance plans etc)Coordinate HR projects (meetings, training, surveys etc) and take minutesDeal with first line employee requests regarding human resources issues, terms and conditions and policiesAssist in payroll preparation by providing relevant data (absence, bonus, leavers, new starters etc)Communicate with public services when munication with candidates and schedule interviewsWork alongside HR officers to ensure HR database kept up to date with applicants to avoid duplication and disputes Process new starters administration, including providing input to payroll, the HR database and ensuring that all necessary documents and information are obtained in a timely mannerApply for references for all new starters and provide reference requests in standard format for all leavers escalating where concerns arise for decision makingProcess, maintain and provide timely and accurate HR data using the HR database, as well as updating and maintaining the HR electronic filing databaseProactively assist with and oversee the HR inbox and ensure that all queries are dealt with in an effective and timely mannerMonitor probation periods, liaise with Managers and send letters to pletion or extensionProcess, maintain and provide timely and accurate HR data using the HR database, as well as updating and maintaining the HR electronic filing databaseProvide admin support for the absence management process, including the monitoring of self-certification, return to work forms and fit for work notes. Updating the HR database, pletion of the Bradford Factor report and the updating of payrollAssist with the leaver process, including calculating annual leave entitlement, sending confirmation of leaving letters, and processing on the HR database and payroll.Support the HR officer where requested in drafting medical records access requests for approval, including requests to doctors, consultants and other medical practitioners, as well as referrals to occupational healthPreparation of Job descriptions and Person Specifications in line with Company standardsPreparation and maintaining of Company organisational chartsSupporting with administration of NEST and Standard life pension schemesDeal with queries in the absence of the HR Officer, escalating where necessaryAny other duties consistent in nature with those outlined above Key skills:
Previous experience within a generalist and fast paced HR environment at assistant levelIdeally CIPD qualified to level 3, or working towards Level 3GCSE Maths and English at 5 or aboveFamiliarity with HR softwareOrganised and methodical approach to administration and record keepingDetailed focused and pragmatic in approachConscientious and self-motivatedAble to work autonomously and remain calm under pressureExcellent verbal and munication skills Excellent MS Office skills petence in Excel including formulaFast typing skills (at least 60wpm)Speed writing/shorthand skills at 80wpmA team player and self-starter requiring minimal supervisionStrong interpersonal and relationship management skillsAble to manage sensitive information and queries in relation to HR matters diplomaticallyUnderstanding of Data Protection and its' implication for HR records Hours 8.30-5pm Monday to Friday - office basedBraundton Recruitment is a Recruitment Agency working on behalf of this client.